CONSTITUTION AND BYLAWS
ARTICLE 1
NAME
Section 1.
This organization will be known as “New York State Association of Self-Insured Counties, Incorporated”.
PURPOSES
Section 2.
It will be the purpose of this organization to:
a. Serve as a forum for all self-insured New York State Counties and other municipalities as may be approved by the board to exchange ideas about uniformity and simplicity in routine methods and procedures, with a view toward improvement; and
b. Develop a better understanding of the nature and functions of self-insurance procedures; and
c. Study and develop more economy and efficiency in the operation of municipal self-insurance; and
d. Educate the membership in the application of the techniques of risk management to further improve their self-insurance programs; and
e. Supply to its members information on the most current legislation or laws, assist them in solving their individual problems, and cooperate with them to foster among executives, the public generally, and members of the Association, a better understanding of the vital role and the proper relationship of municipal self-insurance administrators and risk managers to government management; and
f. Prepare and submit to the governing body of the State of New York recommendations pertaining to legislation affecting the self-insured programs of the membership; and
g. Cooperate with other similar organizations with similar ideas.
ARTICLE II
MEMBERSHIP AND DUES
Section 1.
a. Active members will be those municipalities within the State of New York which have a self-insured plan and whose dues are paid. Each municipality will have only one voting member.
b. Non-voting associate membership will be open to other than municipalities subject to the approval of the Board of Directors.
c. Lifetime membership will be subject to the approval of the Board of Directors. Those desiring lifetime membership status shall submit intent for review by the Board of Directors upon retirement from service. Lifetime members will be non-voting members and will be eligible to attend NYSASIC events with the Associations registration fee waived.
Section 2.
a. Dues for active municipal membership will be fifty five dollars ($55.00) annually, payable to the Treasurer upon receipt of billing for the same.
b. Dues for non-municipal associate membership will be one hundred ten dollars ($110.00) annually, payable to the Treasurer upon receipt of billing for the same.
c. Dues for lifetime members will be zero ($0) annually.
d. Any member or associate member who has not paid the annual dues by three (3) months following the billing sent by the Treasurer will be deleted from the membership roster and mailing list.
ARTICLE III
MEETINGS
Section 1.
There will be a minimum of two (2) meetings per year at a place and on a date to be decided by a vote of the Board of Directors. Beginning in 2015, the Annual Meeting of the Association shall be in the fall.
Section 2.
The Board of Directors of the Association shall determine the rules of conduct and procedures or, in the absence of such rules, Roberts’ Rules of Order shall control.
Section 3.
Meetings will consist of sessions dedicated to the interests of self-insureds in the area of Workers’ Compensation, risk management, employee health and safety, property, casualty, employee benefits and appropriate legislation. The Board of Directors has the prerogative to change the agenda if it deems necessary.
Section 4.
Any non-voting associate wishing to address the general membership must, prior to the beginning of the meeting, submit for the approval of the Board of Directors an outline of the content of that address.
ARTICLE IV
OFFICERS AND DIRECTORS
Section 1.
Officers shall consist of a President, a Vice President, a Secretary and a Treasurer.
Section 2.
a. Following the completion of the election cycle outlined in Article V, Sections 2, 3, and 4, all officers, including the Board of Directors, shall be elected for a term of two (2) years. Elections shall be held at the Annual Meeting of the Association.
b. Effective with the 2011 Annual Meeting, all terms shall run through the end of calendar year in which the term expires. When these terms expire all new Officers’ terms shall begin on the first day of January following the Annual Meeting at which they are elected.
c. Effective with the 2016 Annual Meeting, the Treasurer shall be elected to a term of one (1) year. Effective with the 2017 Annual Meeting, the Treasurer shall be elected to a term of two (2) years and succeeding terms shall be in accordance with ARTICLE V Section 2.f.
Section 3.
The President will preside at all meetings of the Association and the Board of Directors. The President will appoint all committees except the Nominating Committee and will serve as an ex-officio member of each, except the Nominating Committee.
Section 4.
The Vice President will succeed to the duties of President in case of his or her absence or disability.
Section 5.
The Secretary will record all proceedings of the Association, and maintain a record thereof. A copy of these proceedings will be provided to each Director for their approval and copies mailed to each member within sixty (60) days of the meeting.
Section 6.
The Treasurer will be custodian of all Association funds, will keep an account of all financial transactions, and will file a report at each Board and/or Membership Meetings.
ARTICLE V
BOARD OF DIRECTORS
Section 1.
The Board of Directors will be composed of the officers of the organization plus the immediate past President and four (4) other members to be elected to serve two (2) year terms.
Section 2.
At the May 2004 Annual Meeting, directors shall be elected according to the following rotation:
a. Director 1 shall be elected to a term of one (1) year
b. Director 2 shall be elected to a term of one (1) year
c. Director 3 shall be elected to a term of one (1) year
d. Director 4 shall be elected to a term of two (2) years
e. The immediate past President shall be elected to a term of two (2) years
f. The officers of the Association shall be elected to a term of two (2) years
Section 3.
At the first Annual Meeting of the Association following the May 2004 Meeting, Directors 1, 2, and 3 shall be elected to serve two (2) year terms.
Section 4.
a. Commencing with the 2006 Annual Meeting, all officers and directors shall be elected to serve two (2) year terms following the expiration of the current term
b. Effective with the 2011 Annual Meeting, all terms shall run through the end of calendar year in which the term expires. When these terms expire all new Directors’ terms shall begin on the first day of January following the Annual Meeting at which they are elected.
Section 5.
The Board of Directors will have charge of the affairs of the Association when it is not in session.
Section 6.
The Board of Directors will meet as required.
ARTICLE VI
NOMINATIONS
Section 1.
Nominations of officers and members of the Board of Directors will be made by the Nominating Committee. That Committee will consist of three (3) active members of the Association, other than officers and members of the Board of Directors, and will be chosen by the Board of Directors. Additional nominations may be made from the floor.
ARTICLE VII
VACANCIES
Section 1.
Vacancies, except in the case of the President, will be filled by appointment of the Board of Directors within thirty (30) days of the occurrence of said vacancy. The person so appointed by the Board of Directors shall finish the unexpired term of the vacant position.